AirVenture 2009, General Information
2009 AIRVENTURE WARBIRD PILOT AND VOLUNTEER ACCOMMODATIONS
The following two hotels are holding room blocks for EAA Warbirds members. You will make your own reservation directly with the hotel. Space is limited. Both hotels require a five night minimum stay, and no cancellations or changes after July 1st. A credit card is required to make a reservation. Be sure to ask for your confirmation number. On July 2nd your credit card will be charged for the entire 5-night stay. This is considered a non-refundable deposit. Have your EAA Warbirds membership number ready when you call, as you will have to provide it to make the reservation.
Holiday Inn – Fond du Lac
625 Rolling Meadows Drive
Fond du Lac, WI
920-923-1440
Rate for Warbird members is $190.00 per night. A five night minimum stay is required. Call the hotel directly for reservations and information.
Comfort Inn – Fond du Lac
77 Holiday Lane
Fond du Lac, WI
920-921-4000
1-877-229-6668
Rate for Warbird members is $155.00 per night. A five night minimum stay is required. Call the hotel directly for reservations and information.
For additional information on EAA AirVenture Accommodations, visit:
http://www.airventure.org/planning/where_to_stay.html
2009 EAA AirVenture NOTAM
The official EAA AirVenture Oshkosh 2009 Notice to Airmen (NOTAM) is now available for download at www.airventure.org. The easy-to-print PDF document contains the Special Flight Procedures in effect for Wittman Regional Airport and alternate airports from 6 a.m. CDT on Friday, July 24, to 11:59 p.m. CDT Monday, August 3, 2009. EAA AirVenture Oshkosh runs from July 27-August 2.
If you're flying an aircraft to Oshkosh, the EAA AirVenture NOTAM is required reading and an important part of your preflight preparation. The NOTAM outlines all arrival/departure procedures, radio frequencies, Wittman Regional Airport details, and much more. Although many of the procedures are similar to previous years, there are updates in nearly every area to enhance safety, efficiency and convenience.
As you plan your trip you should be thoroughly familiar with the NOTAM procedures for your aircraft type and your primary and alternate airports. Pilots are expected to have a copy of this NOTAM available for in-flight reference.
The following schedules may be subject to minor updates. Check for revisions upon arrival.
WARBIRDS SCHEDULE OF EVENTS – AIR VENTURE 2009
|
Date
|
Time
|
Activity
|
|
|
Saturday, July 25
|
1200
|
Warbirds Registration Opens
|
|
|
Sunday, July 26
|
1800
|
Warbirds Members Picnic, Nature Center Pavilion,
Sponsored by Charlie Nogle
|
|
|
Monday, July 27
|
0800
|
Daily Flag Raising Ceremony, Living History Encampment
|
900-1200 &
1300-1600
|
Warbirds Aircraft Judging
|
1530
|
Warbirds Airshow – Formation Groups Arrive
|
|
|
1830
|
U.S.S.I.C. Picnic, Warbirds Food Pavilion Area
|
|
|
Tuesday, July 28
|
0800
|
Daily Flag Raising Ceremony, Living History Encampment
|
0900-1200 &
1300-1600
|
Warbirds Aircraft Judging
|
1130
|
“Flying at OSH for the First Time”, Briefing Bldg.
|
1230
|
Warbirds Airshow Briefing
|
1530
|
Warbirds Airshow
|
|
|
2030
|
Movie Night – Living History Encampment
|
|
|
Wednesday, July 29
|
0800
|
Daily Flag Raising Ceremony, Living History Encampment
|
0900-1200 &
1300-1600
|
Warbirds Aircraft Judging
|
1230
|
Warbirds Airshow Briefing
|
1530
|
Warbirds Airshow
|
|
|
Thursday, July 30
|
**NOTE: NO WARBIRDS AIRSHOW TODAY**
See Forums Schedule
|
0800
|
Daily Flag Raising Ceremony, Living History Encampment
|
|
|
Warbirds Forums (see schedule below)
|
0900-1200
|
Warbirds Aircraft Judging
|
1800
|
Annual Members Meeting, Briefing Building
|
|
|
Friday, July 31
|
0800
|
Daily Flag Raising Ceremony, Living History Encampment
|
1130
|
“Flying at OSH for the First Time”, Briefing Building
|
1230
|
Warbirds Airshow Briefing
|
1645
|
Warbirds Airshow
|
|
|
Saturday, Aug. 1
|
0800
|
Daily Flag Raising Ceremony, Living History Encampment
|
1230
|
Warbirds Airshow Briefing
|
1530
|
Warbirds Airshow
|
1800
|
Warbirds Awards Banquet, Eagle Hangar
|
|
|
Sunday, Aug. 2
|
0800
|
Daily Flag Raising Ceremony, Living History Encampment
|
1230
|
Warbirds Airshow Briefing
|
TBD
|
Warbirds Airshow
|
2009 WARBIRD FORUMS
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Date
|
Time/Location
|
Name of Forum
|
|
|
Tuesday, July 28
|
1130-1230, Briefing Bldg.
|
First Time Flying at OSH
|
1230-1400, Briefing Bldg.
|
Air show pilot briefing (all warbird types)
|
|
|
Wednesday, July 29
|
0930-1045, Briefing Bldg.
|
Jets
|
1100-1215, Briefing Bldg.
|
Bombers / Transports
|
1230-1330, Briefing Bldg.
|
Air show pilot briefing (T-28s only)
|
1400-1515, Briefing Bldg.
1700-2200, Hilton Garden Inn
|
Red Star
T-28 60th Anniversary Reception & Dinner
|
|
|
Thursday, July 30
|
0700-0800, Briefing Bldg
|
F.A.S.T. Board Meeting
|
0800-0900, Briefing Bldg.
|
F.A.S.T. Check Pilot Meeting
|
0900-1015, Briefing Bldg.
|
T-6
|
1030-1145, Briefing Bldg.
|
Fighters
|
1030-1100, NATA RV on Warbirds Flightline
|
NATA Board Meeting
|
1200-1300, Briefing Bldg.
|
NATA General Membership Meeting
|
1300-1415, Jowett Hall Mtg. Rm.
|
L-Birds
|
1300-1415, Briefing Bldg.
|
T-28
|
1300-1430, Hilton Garden Inn
|
T-34
|
1430-1545, Jowett Hall Mtg. Rm.
|
O-2
|
1430-1545, Briefing Bldg.
|
Radial Engines
|
1600-1715, Briefing Bldg.
|
Warbirds Insurance
|
|
|
Friday, July 31
|
1130-1230, Briefing Bldg.
|
First Time Flying at OSH
|
1230-1330, Briefing Bldg.
|
Air show pilot briefing (all warbird types)
|
|
|
Saturday, August 1
|
1230-1400, Briefing Bldg.
|
Air show pilot briefing (all warbird types)
|
|
|
Sunday, August 2
|
1230-1400, Briefing Bldg.
Time TBD
|
Air show pilot briefing
Warbirds air show
|
Note: There are additional forums in the Eclipse Aviation Forums Plaza (just south of the Warbirds area at EAA AirVenture Oshkosh) of interest to warbird enthusiasts.
Aircraft Judging
We encourage all pilot/owners to consider having their warbird aircraft judged during EAA AirVenture Oshkosh 2009. Pre-registration is not necessary - simply report to the Warbirds Registration Building upon arrival to sign up or at any other time during registration business hours. The deadline for sign up is 30 minutes prior to start of the last time slot or 8:30 AM Thursday.
After you complete the main aircraft registration process, proceed directly to the judging registration window to register for judging and to select a time slot. The judging will begin Monday, July 27th and end at noon on Thursday, July 30th. The time slots will be three-hour periods from 9:00 AM to 12:00 noon or from 1:00 PM to 4:00 PM, except for Thursday, when only the morning slot will be available. If you do not register for judging and make a time slot reservation, the aircraft will not be judged.
The aircraft judging process is divided into eight different categories, adding up to a total of 100 possible points for the "perfect airplane." Each type of aircraft will then be given several extra points called "difficulty points" based on the aircraft’s complexity and difficulty in restoration.
The judging categories will then be broken down as listed below:
CATEGORY
|
POINTS
|
Authenticity
|
20
|
General Appearance
|
15
|
Fuselage
|
12
|
Cockpit
|
12
|
Gear and Wheel Wells
|
10
|
Wings and Tail Surfaces
|
11
|
Engine and Accessory Section
|
10
|
Depth of Restoration
|
10
|
TOTAL
|
100+Difficulty Points=FINAL SCORE
|
|
2009 “WARBIRDS IN REVIEW”
|
Day
|
Time
|
Featured Speakers
|
Aircraft
|
Aircraft Owner
|
|
|
Monday
July 27th
|
10:00 am
1:00 pm
|
Blacksheep Squadron Pilot, Lt. Col. Jim Hill
Herb Carper, Jack Hibbits
Paul Poberezny
|
F4U Corsair
PT-19,
PT-26
|
Dave Folk, Dan Schiffer
Herb Carper
CAF Wisconsin Wing
|
|
Tuesday
July 28th
|
10:00 am
1:00 pm
|
Vintage Wings of Canada
Paul Wood, T.R. Swartz
|
P-40 & Hurricane
A-4
|
Vintage Wings of Canada
Paul Wood
|
|
Wednesday
July 29th
|
10:00 am
1:00 pm
|
“Ravens” Jack Drummond & Ed Gunter with Test Pilot Bob Hoover
Bud Anderson, Jack Roush
and Jim Hagedorn
|
T-28 – Highlighting the 60th Anniversary of T-28
P-51B “Old Crow”
P-51D “Old Crow”
|
Scott Boudreaux
Jack Roush
Jim Hagedorn
|
|
Thursday
July 30th
|
10:00 am
1:00 pm
|
Brad Lang, son of
Tuskegee Airman
Ed Russell
|
P-51 Mustang “Red Tail”
ME-109E
|
CAF
Ed Russell Aviation Group
|
|
Friday
July 31st
|
10:00 am
1:00 pm
|
Chuck Downey
Joe Engle (X-15 50th Anniv)
|
Wildcat and SNJ-5
T-38
|
Mike Gillian & Mike Murphy
United States Air Force
|
|
Saturday
August 1st
|
10:00am
1:00 pm
|
Veteran Col. Robert “Shorty” Rankin, 56th F.G.
Bill & Buck Patillo
|
P-47 Thunderbolt
Two P-51 Mustangs
|
Butch Schroeder
Bob Baker
|
|
Sunday
August 2nd
|
10:00 am
|
Bill & Scott Yoak
|
P-51 “Quick Silver”
|
Bill & Scott Yoak
|
Important Information For Warbird Air Show Pilot Participants
Fuel and smoke oil will be provided for flying in the daily air shows; however, be sure that you possess at least a commercial airman’s certificate with a current 2nd class medical. Acceptance of fuel or smoke oil without those certificates could lead to FAA enforcement. If you do not have these certificates, you may still fly in the air shows, but you may not be reimbursed for your fuel or smoke oil.
Also, in order to fly in any of the daily shows, participants are asked to provide copies of the following documents:
- Current pilot certificate
- Current medical certificate
- Copy of insurance certificate, which states inclusion of fly-by coverage
- Date of last BFR
These document copies may be filed at Warbird Registration, or you may forward them in advance to: EAA Warbirds of America, Warbird Pilot Documents, PO Box 3086, Oshkosh, WI 54903-3086; fax 920/426/6579; e-mail warbirds@eaa.org.
In order to fly in the daily air shows, participants are required to attend the Warbird forum entitled "Flying at Oshkosh for the First Time" if they have never flown here before. This forum may also be a good refresher for veteran Oshkosh pilots.
To fly in formation, we also require pilots to be formation qualified through the FAST program or the Joint Liaison Formation program. Note that not all aircraft types will fly formation.
Having met these requirements, a pilot needs to attend the briefing, held in the Warbird Briefing Building, on the day(s) he/she wishes to participate. There are time limits and possibly specific themes for each day, so not all aircraft and types may fly every day. During the briefing, pilots will be instructed as to the numbers of specific aircraft types required for that day, flight patterns, etc.
All air show briefings are held in the Warbirds Briefing Building (large building with the porch). The schedule of briefings will be posted outside the Warbird Headquarters, Registration, and Briefing Buildings.
Warbird Helicopter Operations at EAA AirVenture Oshkosh 2009
Pilots of warbird-type helicopters must follow the Transient Helicopter VFR Arrival/Departure Procedures as printed in the 2009 AirVenture NOTAM. Upon arrival at Pioneer Airport, contact the Warbirds Flight Line Chairman, Tom Wise at (815) 693-4106. He will coordinate parking in the Warbirds Area. Next, contact OSH tower on 118.5 for clearance to proceed to the Warbirds helipad & parking.
Aircraft Fueling Notes
Fuel will be provided to those flying in the daily air shows provided the PIC possesses a valid Commercial Certificate and a current Second Class Medical. Air show fuel usage will be recorded for each participating aircraft daily and a reimbursement check for that fuel will be mailed to air show participants after AirVenture.
AirVenture 2009 Fuel Service Contact
You can pre-register your aircraft for fueling services at Oshkosh during EAA Airventure 2009. Visit the Basler Flight Service web site and use the form provided.
Parachute Packing
A certified parachute packer will again be on hand in the Warbirds Briefing Building to repack parachutes this year. If your chute is in need of repack, this is an ideal time and place to have it done.
Aircraft and Projects For Sale
Owners of warbird aircraft, projects and parts that are being offered for sale may again purchase numbered placards (for the aircraft) and corresponding data sheets (for the bulletin board) at Warbird Headquarters upon your arrival. We also encourage you to attach a small photo of the aircraft to the data sheet. Also available are data sheets for project and parts. These cards will be posted on the west side of the Volunteer Food Service facility (line shack) so that all description cards are centrally located. The “For Sale” placards/data sheets are $10.00 per airplane and $5.00 per project.
EAA Warbird Merchandise
While at EAA AirVenture Oshkosh 2009, be sure to visit the Warbirds Merchandise Sales, located next to our Headquarters office. Wearing official EAA Warbird apparel is one of the best ways to identify members and warbird enthusiasts at air shows and fly-ins around the country. There will be new and interesting merchandise this year, as well as great bargains on discontinued items. As always, shop early for the best selection!
Warbird Volunteer Information For EAA AirVenture 2009
If you are new to EAA Warbirds and are interested in volunteering for us during EAA AirVenture Oshkosh 2009, send an email with your name, address, email, phone numbers, and area of interest to: warbirds@eaa.org.
We have volunteers serving in flight line operations, security, food service, merchandise sales, pilot greeting & registration, membership, camping/parking, and other areas of support.
Warbirds Campground Information
1. Camping in the Warbirds campground is on a first-come, first-served basis.
2. To camp in Warbirds camping, you must be an active & current warbirds member or volunteer.
3. All campsites must be paid for before setup. Always display proper camping credentials.
Camping registration number must be easily visible.
4. Flight line passes may be purchased at Warbird Registration.
5. EAA has a long-standing policy that pets are not permitted on the Convention Site or in the campgrounds. Therefore, EAA has designated a “Campers with Pets” area in Camp Scholler for those members who arrive and are not aware of the policy. THIS POLICY WILL BE ENFORCED.
6. Do not leave campsite areas without completely extinguishing cooking grills.
7. Use special barrels for charcoal refuse and aluminum cans, please.
8. Be courteous to your neighbors – keep campsites clean and neat and noise levels down, especially after 10:30 p.m.
9. To contact Waste Management for disposal, complete the envelope located outside the showers and insert money. Deposit the envelope in the box outside the showers. Waste Management will pump your waste within 24 hours.
10. No trucks or autos parked in the camping area overnight.
11. Generators need to be shut down at 10:30 p.m.
12. Campground gate closes at 10:30 p.m. No units will be let in the area for set up until 7:30 a.m. the next morning.
Warbirds Camping does not provide reimbursement for early departures.
Foreign Aircraft Arriving and Departing Wittman Regional Airport (OSH) for AirVenture 2009
If you will be flying into the U.S. to attend AirVenture 2009 NOW is the time to start your planning. EAA encourages you be prepare your border crossing documents ahead of time to ensure you are not delayed in your flight to the World’s Greatest Aviation Celebration. These are the steps you will need to follow:
The first thing you must do is select the Customs and Border Protection (CBP) airport port of entry that you will be using as your first point of landing here in the United States. CBP airport port of entries are found at this CBP web site - http://www.cbp.gov/xp/cgov/toolbox/contacts/ports/
NOTE: Remember that the Wittman Regional airport here in Oshkosh IS NOT a CBP airport port of entry and your entry into the United States will not be facilitated at AirVenture.
Have or obtain a CBP user fee decal for 2009. This can be ordered at CBP.Gov https://dtops.cbp.dhs.gov/ You must have a decal or proof of ordering a decal at your first point of landing (CBP airport port of entry) in the United States. (Read More)
Have or obtain a CBP form 178 prior to arrival. http://forms.cbp.gov/pdf/CBP_Form_178.pdf EAA and CBP recommend you fill out this form prior to arrival at your CBP airport port of entry.
At least 30 days before your flight, enroll in:
The CBP "Private Aircraft APIS" system and obtain your sender ID and password (required for all flights crossing the border)
The TSA International Waiver system and obtain your username and password – if required
This EAA web site contains information and the web links on both systems as well as a handy reference kneeboard you can print and use during your flight - http://www.eaa.org/news/2009/2009-05-21_cbp.asp
Note 1: The CBP Private Aircraft APIS system is sometimes referred to as “eAPIS.” “eAPIS is actually the web portal/site you use to submit your required Private Aircraft APIS information.
Note 2: For both the CBP APIS and the TSA Waiver systems you will receive enrollment confirmation via the e-mail address you provided. You should receive your enrollment verification between 5 minutes and 24 hours after you submitted the information. If you do not receive it the FIRST troubleshooting you should do is to check your e-mail spam folder, as the e-mail is more than likely in there.
If you are required to apply for a TSA International Waiver fill out the on-line application form at least THREE WEEKS prior to your planned departure. TSA is still indicating that it would take up to 10 days to approve your waiver request.
The CBP "Private Aircraft APIS” border crossing information is required to be submitted at least 60 minutes before the planned departure. EAA recommends that this information be submitted at least 3 hours prior to departure to ensure CBP approval prior to your scheduled departure time.
NOTE: EAA recommends you file your return flight APIS information at the same time you file your flight to Oshkosh. We realize that flight times and routes may change during the week you are visiting AirVenture, but once your returns plans are finalized visit the CBP experts in the Federal Pavilion (daily 9 am – 5 pm) to update your return information.
EAA recommends that one of the last things you do prior to departing on the flight leg that you’ll be entering the U.S. on is to call your selected CBP airport port of entry just to let them know you are coming and to confirm you have met all the entry requirements. CBP has tried to make the "Private Aircraft APIS” electronic system as seamless and painless as possible, and they are constantly tweaking the "Private Aircraft APIS” system to improve it.
That should complete the arrival into the U.S. requirements so sit back and enjoy your flight.
Once you arrive at AirVenture, EAA strongly encourages you to visit the Federal Pavilion (located between the EAA Sky Shoppe and Homebuilders Headquarters) and visit the CBP “Private Aircraft APIS” booth – the sign over the booth says “CBP eAPIS.” The CBP “Private Aircraft APIS” experts are eager to hear about your experiences with the “Private Aircraft APIS” system and your suggestions to improve that program. The CBP experts are there to provide any additional or initial “Private Aircraft APIS” tutorial training you may desire and more importantly, they are there to help you file your CBP “Private Aircraft APIS” documents for your return flight. The Federal Pavilion is open every day of AirVenture from 9 am until 5 pm.
CBP has made several improvements to the eAPIS web portal/site. You can now access it using any portable device that has web access, including Blackberry, iPhone, Palm Treo, smartphone, etc. You can also use (for a fee) one of the CBP approved APIS service providers to file your arrival and departure information - http://www.cbp.gov/linkhandler/cgov/travel/pleasure_boats/private_flyers/prvt_air.ctt/prvt_air.doc
EAA realizes that the CBP and TSA both are agencies of the Department of Homeland Security, and that these two border crossing security systems require the same exact information. EAA has therefore contacted CBP and TSA and requested that these two redundant systems be streamlined into one system, preferably managed by CBP.
